July 17, 2025
New Consent and Fingerprinting Timeline for DHS Background Studies Effective July 14
On July 17, 2025 by Mark Schulz
The Minnesota Department of Human Services (DHS) is implementing a procedural change to the background study process, effective July 14, 2025. Originally announced on June 16, this update is being reiterated to ensure broad awareness among providers. The change brings the background study process into alignment with federal requirements by shortening the timeline for completing required steps.
Key Changes to the Background Study Process
Effective July 14, all background studies submitted—whether initiated by an entity or by the study subject—must adhere to the following new timeline:
- Step 1: Consent and Disclosure
- Must be completed within four (4) calendar days of the background study submission.
- This is a change from the previous 14-day window, during which both steps (consent and fingerprinting) were required.
- Step 2: Fingerprints and Photograph
- Must be completed within 10 calendar days after the consent and disclosure step is completed.
- The 10-day countdown begins immediately once the consent/disclosure is submitted—early completion does not extend this deadline.
Applicant-Initiated Background Studies
If a study subject initiates their own background study:
- They will complete the consent and disclosure as part of the online application process.
- Once the entity receives and submits the application, the 10-day window for fingerprinting and photographing begins.
What Happens If Deadlines Are Missed?
- If either step (consent/disclosure or fingerprint/photo) is not completed within its respective timeline, the study will automatically close.
- A new background study application will then be required, causing delays in onboarding or continued employment.
Important Reminders
- No Timeline Extensions: Completing the consent/disclosure early does not give more time for fingerprinting.
- Not Retroactive: Studies submitted before July 14 will still follow the previous 14-day combined timeline.
- Applies to All Background Studies: Including both new and renewal applications.
Resources and Support
DHS has committed to updating the NETStudy 2.0 User Manual and FAQs to reflect this change. These materials will be available shortly. Weekly reminders will continue to be sent to ensure smooth implementation.
For more information or assistance, contact the DHS NetStudy 2.0 Contact Center:
- Phone: 651-431-6620
- Email: dhs.netstudy2@state.mn.us
- Visit: Consent and Disclosure FAQ page
Please ensure this information is shared with all staff involved in the hiring or background study processes to avoid delays or disruptions in compliance.