LeadingAge Minnesota

COVID-19 TOOLS, RESOURCES & GUIDANCE

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RESOURCES AND FREQUENTLY REFERENCED GUIDANCE

• Updated CMS Survey Tools (Jan. 2022):
  • CMS-20054 Infection Prevention Control and Immunization January 2022
  • Entrance Conference Worksheet
  • Staff Matrix for F888
  • Vaccination Percentage Calculator
• MDH COVID-19 Guidance: Long-term Care Indoor Visitation for Nursing Facilities and Assisted Living Settings (12/29/21)
• Visitor Info Sheet about Omicron Variant (12/20/21)
• Factsheet about Visiting During an Outbreak (12/20/21)
• MDH PPE and Source Control Grids by transmission level (12/7/21)
• CMS COVID-19 Vaccine Mandate: Frequently-Asked Questions (CMS Update 2/3/22)
• Exemptions Implementation Resources for Federal Mandate (11/15/21)
• MDH COVID-19 Recommendations for Healthcare Workers (9/29/21)
• CDC Updated Healthcare Infection Prevention and Control Recommendations in Response to COVID-19 Vaccination (9/10/21)
• MDH Quarantinine Guidance (8/13/21)
• CMS COVID-19 Vaccine Immunization Requirements for Residents and Staff: QSO-21-19-NH (5/11/21)
• MDH Toolkit: COVID-19 Information for Long-Term Care Facilities (3/08/21)
• Adult Day: See ADS COVID-19 Page

VISITATION & ACTIVITIES

      Guidance Documents

• CMS Updated Visitation Guidance: QSO-20-39-NH (Revised 11/21/21)
• MDH Long-Term Care Guidance for Nursing Homes and Assisted Living-type Settings (3/17/21)
• CDC Visitation & Quarantine Updated Guidance (2/2/22)

      Tools & Resources

• COVID-19 Description of Outbreak Testing Options & Visitation Implications (10/25/21)
• Decision Guide: Quarantine for Residents & Staff (11/24/20)
• Managing Staff Screening (03/18/20)

COVID-19 VACCINATION AND TREATMENT RESOURCES

• Staff COVID-19 Vaccine Hesitancy Toolkit (2/22/21)
• COVID-19 Vaccine Facts Video for staff (from MAGIC,Minnesota Association for Geriatrics Inspired Clinicians) (2/9/21)
• Staff FAQ on COVID-19 Vaccination (12/1/20)
• CDC COVID-19 Vaccination Communications Toolkit (12/11/20)

Vaccine Clinic Tools & Resources

• COVID-19 Vaccine Policy Template (1/8/21)
• Vaccine Clinic Checklist (1/8/21)
• Vaccine Clinic Practical Tips (1/8/21)

Guidance Documents

• MDH Vaccine Reporting Instructions (1/19/21)
• MDH Vaccine Reporting FAQ (1/19/21)
• DH Vaccine Tracker Spreadsheet (12/30/20)
• CDC LTC COVID-19 Vaccine Toolkit (1/21/22)
• CDC FAQ about COVID-19 Vaccination in Long-term Care (8/9/21)

COVID-19 Treatments

• Monoclonal Antibody (mAbs) Resources Summary (1/14/21)
• AMDA/ASCP Monoclonal Antibody Treatments in Senior Care Environments

COMMUNICATIONS 

• Confirmed Case of COVID-19 in Site – Resident & Family Letter Template (11/2/20)
• Loss of Life Due to COVID-19 - Resident & Family Letter Template (11/2/20)
• Top 10 COVID-19 Communications Tips
• External Communications Toolkit

TESTING 

• MDH COVID-19 Testing Web Page
• Decision Guide: "Whole House" Testing (09/02/20)
• Updated Testing Consent Form - Resident (9/15/20)
• Updated Testing Consent Form - Staff (9/15/20)
• COVID-19 Testing Basics Factsheet (9/25/20)
• MDH Poster for Staff Awareness on Testing

Antigen Testing

• MDH Flowchart for Antigen Testing (10/7/20)

• MDH Instructions for Reporting Long-term Care COVID-19 Point-of-Care Antigen Testing Results (10/21/20)

  • MDH COVID-19 Lab Results Reporting File Template QSA (Excel) for Quidel Sofia Antigen testing equipment

  • MDH COVID-19 Lab Results Reporting File Template BVA (Excel) for BD Veritor Antigen testing equipment

  • MDH COVID-19 Lab Results Reporting File Template ABN (Excel) for Abbott BinaxNow COVID-19 Ag Card

Test Planning 

• Testing Plan Toolkit w/MDH Template (8/21/20)     
• Questions for Potential Testing Vendors (06/03/20)
• Checklist - Preparing for Testing Day (05/29/20)
• Fact Sheet - PCR Viral Testing (05/29/20)
• Specimen Collection Training Video (05/26/20)
• Employment Law: Testing FAQ (06/29/30)
• Medicaid Coverage for Testing for Non-Insured Individuals (05/01/20)
• CDC Guidance on Collecting Clinical Specimens 

PERSONAL PROTECTIVE EQUIPMENT (PPE)

• MDH Chart: PPE - Contingency Standards of Care (12/21/21)
• Respiratory Protection Program (11/3/20)
• Purchasing PPE - Manfacturers and Products
• COVID-19 Video Brief - Facemasks 
• PPE: How to Don and Doff (video)
• Facemask: How to Don and Doff (MDH-Video)
• CDC PPE Optimization Strategies 
• Policy Template: PPE Sourcing & Optmization (05/08/20)

INFECTION CONTROL

• COVID-19 Actions, Prevention, and Mitigation Measures (10/25/2021)
• Policy Template: Resident & Staff Screening-Suspected/Confirmed Cases (05/08/20)
• Managing Acute Symptoms in COVID-19 Cases (04/20/20) Source: Minnesota Hospice & Palliative Care and Minnesota Association of Geriatric Inspired Clinicians.
• Cohorting Positive COVID-19 Individuals  (04/10/20
• Confirmed COVID-19 Case Response (04/10/20)

SURVEY PREPARATION

• CMS COVID19 Focused Survey Tools - Updated August 27 2020
• Focused Infection Control Surveys in Nursing Homes: Deficient Practices Commonly Cited by MN Department of Health (July 2020) 
• Safe Care in the Age of COVID: Focused Infection Control Surveys - Overall Themes (June 2020) 
• Focused Infection Control Surveys - Assisted Living & Housing with Services (04/24/20)
• Focused Survey Preparation - Nursing Homes (04/17/20)
• Survey Readiness (05/08/20)

DECISION TREES & DECISION-MAKING GRIDS

• Responding to a Confirmed COVID-19 Case (03/26/20)
• Considerations for Positive Cases of COVID-19 in Residents with Dementia (4/08/20)
• Monitoring Residents for COVID-19 (03/15/20)
• Prevention Assessment (03/09/20)

GUIDANCE

• MDH Aerosol Generating Procedures (06/18/20)
• MDH Assistant Residents Requesting Camera Placement (06/05/20)
• MDH Case Management Process (05/22/20)
• Compassionate Care Visits (05/18/20)
• Advance Care Planning (05/28/20)
• Resident Transfers During COVID-19 (05/08/20)

DEMENTIA CARE BEST PRACTICES

• Considerations for Positive Cases of COVID-19 in Residents with Dementia (4/08/20)
• Dementia Care Strategies & Tips During COVID-19 
• Tips for Dementia Caregivers in Long-Term or Communty-Based Settings (Alzheimer's Association)
• Emergency Preparedness: Caring for persons living with dementia in a long-term or community-based setting (Alzheimer's Association)

EMPLOYMENT AND STAFFING

Staffing Resources

• Reporting Employee COVID-19 Hospitalizations and Deaths to OSHA (2/12/21)
• COVID-19 Crisis Staffing Checklist (10/27/20)
• MDH: Defining Crisis Staffing Shortage 
• Policy Template: Emergency Staffing (05/04/20)
• Recruitment Strategies During COVID-19
• NEW POSITION: Basic Care Aide
  • Maximize Staffing with a New Position
  • Basic Care Aide Overview
  • Basic Care Aide Curriculum
  • Register: 
    • EduCare Users: Find the Basic Care Aide curriculum pre-loaded in your EduCare library. Contact EduCare with any questions.
    • Non-EduCare Users: Students may access the same training for free on LeadingAge National's Learning Hub. Course syllabus and competency resources are included on the website for staff educators/RN trainers. 
• NEW TRAINING: Paid Feeding Assistant (expedited - 2.5 hrs)
  • Register
    • EduCare Users: FInd the Paid Feeding Assistant curriculum in your EduCare library. Contact EduCare with questions. 
    • Non-EduCare Users: Organizations may access the same traning for free here. Course syllabus and competency resources will be provided to staff educators/RN trainers.

Mental Health Tools and Resources

• NAMI-MN Online Tool: Minnesota Healthcare Heroes: Self Care for Senior Workers During COVID-19
• MDH Mental Health and Resiliency Tools for Health Care Workers: COVID-19
• Healthcare Workers Guide for Coping with Stress and Compassion Fatigue (from SAMSHA)
• One-pager on Staff Well-being During the Pandemic

FUNDING

• Federal Funding Provider Relief
  • CARES Act Provider Relief Fund 
  • FAQ: Provider Relief Fund 
  • Provider Relief Fund Reporting Portal
• Small Business Funding 
  • Paycheck Protection Program
  • Economic Injury Disaster Loan Program